HGW Solicitors Privacy Notice
We at HGW will always treat your personal and commercial data with the highest standard of security and confidentiality. We will never share your personal information (data) unnecessarily and will only use your personal information to administer your account and provide the products and services that you have requested from us. However, it is sometimes necessary to share your personal or commercial information with third parties such as search providers, expert witnesses and other Legal Firms. We will only use your personal information to progress your transaction for you, or to comply with the law or our regulatory bodies, or for fraud protection. When sharing your personal information with third parties, we will endeavour to check as far as we can that those third parties are compliant with the General Data Protection Regulations 2018, but no specific confirmation of this can be given.
We will never sell, disclose, or use any of your personally identifiable information for the purposes of marketing.
HGW use a fully hosted online computer system. This means that our servers are not on site at our offices and are dealt with by an IT specialist company who also provide our cyber security and virus protection. This means that the personal information that we hold about you on our computer systems is accessible to our IT hosted provider company. Our IT hosted provider is also bound by the General Data Protection Regulations 2018 and will not use or share your data without consent or another lawful basis for doing so.
The personal information that we hold about you will be held on our computer systems and also in a physical file. Depending on the type of work that we are carrying out for you, we are required to store your data and physical file for many years after your matter has been completed. These physical files are stored off site with a professional, secure, storage company. The physical files are destroyed when the appropriate amount of time has lapsed. At this time, any personal information that is stored on our computer system will remain unless you specifically request us to remove it.
You have a right of access to any of the personal information (data) that we hold about you. Any request for this should be put in writing to Jo Perrett, 30 West Borough Wimborne Dorset BH21 1NF.
The lawful basis for us storing and sharing your data in accordance with this Privacy Notice is called a legitimate interest. Our business is constantly changing and therefore our Privacy Notice may also change. We will not contact you directly to notify you of any changes once your matter has completed, but we will publish any changes on our website. If you have any concerns about how your data is stored or shared, then you can contact our Compliance Manager, Jo Perrett at our Wimborne Branch on 01202 881454 with any questions.
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